Office Assistants are a vital part of any office. They may go by other related names, such as an Administrative Assistant or Manager, but they all have one thing in common; their role is to support the staff members at hand and make sure everything runs smoothly behind the scenes.

An Office Assistant’s responsibilities include taking calls from customers and delivering messages while also using basic office equipment like faxes or scanners. They help maintain files to keep track of important documents, organize travel arrangements, manage supply inventory and perform data entry as required. They often use critical thinking when making decisions independently, which is helpful during busy times.

Office Assistants work with a variety of professionals in office settings. This can include Office Managers and other leaders within an organization.

Their responsibilities

• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of information.
• Schedule and plan meetings and appointments.
• Monitor level of supplies and handle shortages.
• Resolve office-related malfunctions and respond to requests or issues.
• Coordinate with other departments to ensure compliance with established policies.
• Maintain trusting relationships with suppliers, customers and colleagues.